# e-Invoicing Spain: VERI*FACTU 🇪🇸 **Who this is for:** The finance or accounting contact at your organisation responsible for invoicing in Spain. **What it covers:** How the VERI\*FACTU integration works in the Lavanda PMS and the steps to activate it on your workspace. Our VERI\*FACTU integration ensures invoices issued from Lavanda are compliant with Spain's certified billing software regulation (RD 1007/2023). Every invoice, credit note and correction is chained and submitted to the AEAT in real time, with a QR code and verification details applied to the invoice document. Delivered in partnership with Invopop, a registered VERI\*FACTU provider. > VERI\*FACTU and SII are mutually exclusive under Spanish legislation. If your entity already reports to the Spanish Tax Agency (AEAT) through SII, see [e-Invoicing Spain: SII](/finance-and-accounting/e-invoicing/spain-sii/). ______________________________________________________________________ ## 1. How the integration works ### Documents submitted to the AEAT | Document type | Submitted to the AEAT | QR code on the document | | ---------------------- | --------------------- | ----------------------- | | Invoice | Yes | Yes | | Credit note | Yes | Yes | | Corrective invoice | Yes | Yes | | Charge note | No | No | | Credit charge note | No | No | | Corrective charge note | No | No | Each submitted document is chained to the previous record and sent to the AEAT at the moment it is issued. ### QR code and verification Invoices, credit notes and corrective invoices carry a QR code. When the invoice recipient scans it, they are redirected to the AEAT website, where they can confirm: - Invoice issuer NIF - Document number - Issuance date - Amount (Incl. VAT) ### Workspaces using charge notes For workspaces configured with charge notes, credit charge notes and corrective charge notes, the VERI\*FACTU integration does not submit these document types to the AEAT. ### What changes in the PMS once VERI\*FACTU is enabled We have extended the set of validations performed before a document moves from **Draft** to **Issued**: | Validation | Fields checked | | ------------------ | --------------------------------------------------------------------------------------------------------------------------- | | Recipient identity | Guest name, Document type and Document ID (DNI/NIE). The Document ID and name are validated together against AEAT records. | | Nationality | Nationality of the guest, used to determine whether a DNI is mandatory. | | Billing address | Address, City, Postcode, Country | If a validation fails, the document stays in **Draft** and one of the messages below is shown. ### Error messages when issuing | Toast message | Retryable | | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------- | --------- | | Couldn't reach the e-invoicing provider. Nothing was issued — please try again. | Yes | | The recipient's tax ID couldn't be verified with the Spanish Tax Agency (AEAT). Check that the tax ID and name match the recipient's AEAT registration, then try again. | No | | The recipient's tax ID (NIF) format or checksum is invalid. Check the tax ID and try again. | No | | The invoice data failed e-invoicing validation. Review the invoice details and try again. | No | | Invoice cannot be issued | No | A retryable message can be resolved by pressing **Issue** again. For any other message, correct the recipient or invoice details before issuing again. If **Invoice cannot be issued** persists after refreshing your browser and the document is not in **Issued** status, contact support with the invoice reference. ______________________________________________________________________ ## 2. How to activate VERI\*FACTU ### Step 1: Request activation Raise a support ticket via the PMS chat or reach out to your Account Manager. ### Step 2: Share your company details Provide the following via the PMS chat or to your Account Manager: - [ ] Workspace name (in the Lavanda PMS) - [ ] Company name - [ ] CIF/NIF (your company Tax ID) - [ ] Company registration address ### Step 3: Receive your registration link Your Account Manager or the support team will send you a URL on the domain **verifactu.invopop.com** to start the registration process. ### Step 4: Complete the registration wizard Open the link and complete the seven steps below. **4.1 Welcome screen.** Review the list of documents required to complete the registration. ![Welcome screen](/assets/docs/verifactu-welcome_screen.png) **4.2 Information verification.** Review and edit the company and legal representative details. Self employed issuers only see the company fields and must enter their name exactly as registered with the AEAT. ![Information verification](/assets/docs/verifactu-information_verification.png) **4.3 Download agreement.** Download the representation agreement. It is prefilled with the details from the previous step. ![Download agreement](/assets/docs/verifactu-download_agreement.png) **4.4 Upload signed agreement.** Select the signature type and upload the signed agreement. If you sign digitally, step 4.5 is skipped. ![Upload signed agreement](/assets/docs/verifactu-upload_signed_agreement.png) **4.5 Upload ID.** The legal representative or self employed issuer uploads a scan or clear photo of their ID (JPG or PNG). ![Upload ID](/assets/docs/verifactu-upload_id.png) **4.6 Review details.** Check the summary and edit any field if needed before submitting. ![Review details](/assets/docs/verifactu-review_details.png) **4.7 Confirmation screen.** A green checkmark confirms the submission. Documents are verified automatically and the registration is approved immediately unless an issue is found. ![Confirmation screen](/assets/docs/verifactu-confirmation_screen.png) ### Step 5: Confirm back to Lavanda Once the registration is complete, let your Account Manager or the support team know via the PMS chat. We will then enable VERI\*FACTU on your workspace. ______________________________________________________________________ ## 3. Your go live checklist - [ ] Company details shared with Lavanda - [ ] Registration wizard completed on verifactu.invopop.com - [ ] Completion confirmed back to Lavanda - [ ] Guest records hold a valid Document ID, nationality and full billing address ______________________________________________________________________ *Reference: [Invopop VERI\*FACTU supplier guide](https://docs.invopop.com/guides/es-verifactu-supplier).*